What is EA Form / Borang EA?

The Borang EA or the EA form is a yearly remuneration statement that every employee in the private sector will receive. The EA form contains information of an employee’s statutory contributions, wages, additional remunerations, additional deductions and current rebates.

Why are EA forms important?

EA forms are crucial for our personal income tax. When declaring our income tax, we can use the EA form as a reference to declare the correct amount of annual earnings and deduction. We can also use the EA form to check if we are above the pay grade that requires us to pay taxes.

EA forms are provided by the employer(company) to their employees. Employer’s have to prepare and issue the EA forms by the end of February every year. If an employer fails to comply with this deadline, they risk facing a fine of RM200-RM20,000 or imprisonment for a term of no longer than 6 months.

Employer Tax Obligation

What should I do if my company has hired a new staff?

You as the employing company must inform the LHDN nearest assessment branch about your new hire. This must be done within the first 30 days of new staff joining your company. Employer’s must do this using the CP22 form.

Failure to do so will result in a fine ranging from RM200 to RM2,000 or imprisonment for a term not exceeding six months.

ea form - new employment - sql payroll

What should I do if my employee retires of has been terminated?

It is the employer’s sole responsibility to inform IRBM within 30 days of the said employee’s cease date under these circumstances :

  1. Employee has retired
  2. Employee has left Malaysia permanently
  3. Employee is subjected to MTD scheme but employer has yet to make any deductions.

Failure to do so will result in a fine ranging from RM200 to RM2,000 or imprisonment for a term not exceeding six months.


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